Structure Policy Directive 1-8 “Material Storage Under Bridges”

Following a disastrous loss of two major bridge spans in Atlanta, Georgia last March from a fire of material stored underneath, Caltrans management had a team review the policies and practices of Caltrans for storage of materials under bridges.  The task team consisted of staff from the Divisions of Maintenance, Right of Way, Traffic Operations, … Read moreStructure Policy Directive 1-8 “Material Storage Under Bridges”

2018 LAPM & LAPG Released

Caltrans Division of Local Assistance has released the 2018 updates of the Local Assistance Procedures Manual (LAPM) and the Local Assistance Program Guidelines (LAPG). Below is a summary of the significant revisions. Comments and suggestions for improvement to the LAPM may be submitted to Kamal Sah, Publications Manager, Division of Local Assistance, at Kamal.Sah@dot.ca.gov. To receive notifications of … Read more2018 LAPM & LAPG Released

Request for Volunteers to Develop Guidance on Vehicle Costs on A&E Contracts

Caltrans Independent Office of Audits and Investigations (A&I) is in its beginning stages of developing guidelines on how Architectural and Engineering firms should support vehicle costs on contracts with Local Agencies and with Caltrans.  We are looking for one or two representatives from local agencies to participate in a planning meeting with other stakeholders to … Read moreRequest for Volunteers to Develop Guidance on Vehicle Costs on A&E Contracts

Policy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies

The California Department of Transportation (Caltrans) is implementing a new process for reviewing Indirect Cost Rates of Architectural and Engineering (A&E) firms contracting with local agencies.   As part of the process, A&E firms will now be required to submit to local agencies certain financial documents to support their Indirect Cost Rates. Training on the new … Read morePolicy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies

Assuring Quality in Geotechnical Reporting Documents (FHWA-NHI-17-016)

The Federal Highway Administration (FHWA) has announced the availability of “GEC 14 – Assuring Quality in Geotechnical Reporting Documents (FHWA-NHI-17-016). This publication presents information intended to assist users with effectively incorporating Quality Assurance (QA) into the preparation of Geotechnical Reporting Documents (GRDs), which includes reports and other documents that communicate geotechnical data, analysis and recommendations. This publication … Read moreAssuring Quality in Geotechnical Reporting Documents (FHWA-NHI-17-016)

New A&E 10-C Process In Effect as of October 1

Effective October 1, all Architectural & Engineering (A&E) consultant contracts require an accepted Exhibit 10-C prior to contract award per Division of Local Assistance Office Bulletin 17-02 (DLA-OB 17-02), A&E Consultant Contract Review. Please confirm you are using the updated Exhibit 10-C located on the Local Assistance Procedures Manual forms page under Chapter 10. For … Read moreNew A&E 10-C Process In Effect as of October 1

POLICY UPDATE: OB 17-02 A&E Consultant Contract Review

Office Bulletin (OB) 17-02 Architectural & Engineering (A&E) Consultant Contract Review A completed Exhibit 10-C, A&E Consultant Contract Review Checklist, for new or amended federal and/or state funded consultant contracts must be accepted by Caltrans prior to contract award effective October 1, 2017. Exhibit 10-C has been revised to identify critical elements of the consultant procurement process … Read morePOLICY UPDATE: OB 17-02 A&E Consultant Contract Review

CTC Authorizes Nearly $690 Million to Accelerate Additional Transportation Projects

Message from Malcolm Dougherty, Director, Caltrans   Dear Colleagues, I wanted to share with you a news release put out by Caltrans today announcing 32 transportation projects that will now have their delivery accelerated thanks to anticipated funding from Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017. The California Transportation Commission … Read moreCTC Authorizes Nearly $690 Million to Accelerate Additional Transportation Projects

POLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

All Local Public Agencies that solicit to hire A&E consultant(s) in a management support role must obtain FHWA approval prior to contract execution. This authority is not delegated to Caltrans. Please refer to DLA-OB-17-01 A&E Consultants in a Management Support Role below for more information. DLA-OB 17-01 A&E Consultants in a Management Support Role Attachment … Read morePOLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

Grace Period Extended for Lump Sum Method of Paying Invoices for PPM Fund Allocations Less Than $300k

To Affected MPOs, RTPAs, and Counties: Last July/August, Caltrans accounting office informed us they will not be able to pay invoices using the Lump Sum method of invoicing (payment for services not yet rendered) for Planning, Programming, and Monitoring (PPM) funds that are allocated for less than $300k. This was interpreted as a gift of … Read moreGrace Period Extended for Lump Sum Method of Paying Invoices for PPM Fund Allocations Less Than $300k