Request for Volunteers to Develop Guidance on Vehicle Costs on A&E Contracts

Caltrans Independent Office of Audits and Investigations (A&I) is in its beginning stages of developing guidelines on how Architectural and Engineering firms should support vehicle costs on contracts with Local Agencies and with Caltrans.  We are looking for one or two representatives from local agencies to participate in a planning meeting with other stakeholders to … Read moreRequest for Volunteers to Develop Guidance on Vehicle Costs on A&E Contracts

Policy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies

The California Department of Transportation (Caltrans) is implementing a new process for reviewing Indirect Cost Rates of Architectural and Engineering (A&E) firms contracting with local agencies.   As part of the process, A&E firms will now be required to submit to local agencies certain financial documents to support their Indirect Cost Rates. Training on the new … Read morePolicy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies

Webinar on A&E Consultant Contract Compliance

Caltrans Division of Local Assistance is hosting an online webinar on Architectural & Engineering (A&E) Consultant Contract Compliance. The revised Local Assistance Procedures Manual (LAPM) Form 10-C Consultant Contract Reviewer’s Checklist will be introduced accompanied by the new procedure. This new procedure went into effect October 1, 2017, requiring all agencies to obtain acceptance of … Read moreWebinar on A&E Consultant Contract Compliance

New A&E 10-C Process In Effect as of October 1

Effective October 1, all Architectural & Engineering (A&E) consultant contracts require an accepted Exhibit 10-C prior to contract award per Division of Local Assistance Office Bulletin 17-02 (DLA-OB 17-02), A&E Consultant Contract Review. Please confirm you are using the updated Exhibit 10-C located on the Local Assistance Procedures Manual forms page under Chapter 10. For … Read moreNew A&E 10-C Process In Effect as of October 1

POLICY UPDATE: OB 17-02 A&E Consultant Contract Review

Office Bulletin (OB) 17-02 Architectural & Engineering (A&E) Consultant Contract Review A completed Exhibit 10-C, A&E Consultant Contract Review Checklist, for new or amended federal and/or state funded consultant contracts must be accepted by Caltrans prior to contract award effective October 1, 2017. Exhibit 10-C has been revised to identify critical elements of the consultant procurement process … Read morePOLICY UPDATE: OB 17-02 A&E Consultant Contract Review

2-Hr A&E Consultant Contracts Compliance Training

Caltrans Division of Local Assistance is presenting a series of training classes on Architectural & Engineering (A&E) Consultant Contract Compliance. The revised Local Assistance Procedures Manual (LAPM) Form 10-C Consultant Contract Reviewer’s Checklist will be introduced accompanied by the new procedure. This new procedure will be in effect starting October 1, 2017, requiring all agencies … Read more2-Hr A&E Consultant Contracts Compliance Training

POLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

All Local Public Agencies that solicit to hire A&E consultant(s) in a management support role must obtain FHWA approval prior to contract execution. This authority is not delegated to Caltrans. Please refer to DLA-OB-17-01 A&E Consultants in a Management Support Role below for more information. DLA-OB 17-01 A&E Consultants in a Management Support Role Attachment … Read morePOLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

What if you only receive 1 A&E proposal? Selected Shorts Video Series

The Caltrans Division of Local Assistance is excited to announce a new informational tool for local agencies – the Selected Shorts Video Series.  These videos will be 1 to 2 minutes long and cover selected topics or issues we hope will help local agencies participating in federal-aid. What happens when you only receive one A&E … Read moreWhat if you only receive 1 A&E proposal? Selected Shorts Video Series

Safe Harbor Cost Rate Program Extended to July 2017

NOTICE TO LOCAL AGENCIES AND A&E CONSULTING FIRMS WITH FEDERAL AID HIGHWAY FUNDED PROJECTS – DECEMBER 28, 2016 Beginning in July 1, 2013, the Federal Highway Administration (FHWA) initiated a Safe Harbor Cost Rate Test and Evaluation program for Architectural and Engineering (A&E) consulting firms involved in federal-aid highway funded projects in 12 designated states, … Read moreSafe Harbor Cost Rate Program Extended to July 2017

A&E – RFP and RFQ Templates for Local Agencies

Caltrans Division of Local Assistance is developing tools to assist local agencies in procuring Architectural and Engineering (A&E) contracts. We’ve just posted  on our Consultant Selection and Procurement web page three templates you will find helpful when writing Requests for Proposals (RFP) and Request for Qualifications (RFQ). Check them out  in the links below. RFP – Example … Read moreA&E – RFP and RFQ Templates for Local Agencies