POLICY UPDATE: OB 17-02 A&E Consultant Contract Review

Office Bulletin (OB) 17-02 Architectural & Engineering (A&E) Consultant Contract Review A completed Exhibit 10-C, A&E Consultant Contract Review Checklist, for new or amended federal and/or state funded consultant contracts must be accepted by Caltrans prior to contract award effective October 1, 2017. Exhibit 10-C has been revised to identify critical elements of the consultant procurement process … Read more

2-Hr A&E Consultant Contracts Compliance Training

Caltrans Division of Local Assistance is presenting a series of training classes on Architectural & Engineering (A&E) Consultant Contract Compliance. The revised Local Assistance Procedures Manual (LAPM) Form 10-C Consultant Contract Reviewer’s Checklist will be introduced accompanied by the new procedure. This new procedure will be in effect starting October 1, 2017, requiring all agencies … Read more

POLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

All Local Public Agencies that solicit to hire A&E consultant(s) in a management support role must obtain FHWA approval prior to contract execution. This authority is not delegated to Caltrans. Please refer to DLA-OB-17-01 A&E Consultants in a Management Support Role below for more information. DLA-OB 17-01 A&E Consultants in a Management Support Role Attachment … Read more

What if you only receive 1 A&E proposal? Selected Shorts Video Series

The Caltrans Division of Local Assistance is excited to announce a new informational tool for local agencies – the Selected Shorts Video Series.  These videos will be 1 to 2 minutes long and cover selected topics or issues we hope will help local agencies participating in federal-aid. What happens when you only receive one A&E … Read more

Safe Harbor Cost Rate Program Extended to July 2017

NOTICE TO LOCAL AGENCIES AND A&E CONSULTING FIRMS WITH FEDERAL AID HIGHWAY FUNDED PROJECTS – DECEMBER 28, 2016 Beginning in July 1, 2013, the Federal Highway Administration (FHWA) initiated a Safe Harbor Cost Rate Test and Evaluation program for Architectural and Engineering (A&E) consulting firms involved in federal-aid highway funded projects in 12 designated states, … Read more

A&E – RFP and RFQ Templates for Local Agencies

Caltrans Division of Local Assistance is developing tools to assist local agencies in procuring Architectural and Engineering (A&E) contracts. We’ve just posted  on our Consultant Selection and Procurement web page three templates you will find helpful when writing Requests for Proposals (RFP) and Request for Qualifications (RFQ). Check them out  in the links below. RFP – Example … Read more

Safe Harbor Cost Rate Test and Evaluation Program Extended

NOTICE TO LOCAL AGENCIES AND A&E CONSULTING FIRMS WITH FEDERAL AID HIGHWAY FUNDED PROJECTS  Beginning July 1, 2013, the Federal Highway Administration (FHWA) initiated a Safe Harbor Cost Rate Test and Evaluation program for Architectural and Engineering (A&E) consulting firms involved in federal-aid highway funded projects in 12 designated states, including California. The FHWA established … Read more

New Caltrans Consultant Selection and Procurement Web Page

Caltrans Division of Local Assistance recently launched a new web page to assist local agencies with Consultant Selection and Procurement. This web page contains important information and guidance on the consultant procurement process related to federal-aid highway program funded projects. Consultant services contracts funded in whole, or in part, with federal-aid program funds must be procured … Read more

Indirect Cost Rate and Contract Audit Training

Attend Caltrans Audits & Investigations  training on indirect cost rates and contract audits. Topics to be covered: FAR Compliant Indirect Cost Rate (ICR) Safe Harbor Indirect Cost Rate CPA Indirect Cost Rate Audits LAPM Chapter 10.3 A&E Consultant Audit and Review Process  Target audience: A&E Firms (particularly small or new firms) Independent CPAs for A&E Firms … Read more

Attend Caltrans A&E Indirect Cost Rate and Contract Audit and Review Presentation

Join Caltrans Division of Audits & Investigation’s for a presentation on A&E Indirect Cost Rate and Contract Audit and Review. Tuesday, December 1, 2015 Caltrans District 5 Office, Sycamore Room 50 Higuera Street, San Luis Obispo, CA  93401 9:30 p.m. to 3:30 p.m. Topics to be covered: FAR Compliant Indirect Cost Rate (ICR) Target Audience:  … Read more