Effective immediately, Exhibit 10-A, “A&E Consultant Financial Document Review Request,” of the Local Assistance Procedures Manual (LAPM), is modified to include the requirement of all prime and subconsultants on contracts of $150,000 or more to provide an indirect cost rate schedule and a labor cost summary. This updated Exhibit 10-A and all LAPM forms can … Read more Indirect Cost Rate (ICR) Documentation Submission Update
Office Bulletin (OB) 18-01 has been published to revise Office Bulletin 16-02, which established a procedure to identify a Period of Performance End Date (PPED), to establish when the Period of Performance ends, and an Agreement End Date (AED) to define when the project would close in the Federal Highway Administration’s (FHWA) Fiscal Management Information … Read more Policy Update: OB 18-01 Period of Performance Change
Following a disastrous loss of two major bridge spans in Atlanta, Georgia last March from a fire of material stored underneath, Caltrans management had a team review the policies and practices of Caltrans for storage of materials under bridges. The task team consisted of staff from the Divisions of Maintenance, Right of Way, Traffic Operations, … Read more Structure Policy Directive 1-8 “Material Storage Under Bridges”
The California Department of Transportation (Caltrans) is implementing a new process for reviewing Indirect Cost Rates of Architectural and Engineering (A&E) firms contracting with local agencies. As part of the process, A&E firms will now be required to submit to local agencies certain financial documents to support their Indirect Cost Rates. Training on the new … Read more Policy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies
All Local Public Agencies that solicit to hire A&E consultant(s) in a management support role must obtain FHWA approval prior to contract execution. This authority is not delegated to Caltrans. Please refer to DLA-OB-17-01 A&E Consultants in a Management Support Role below for more information. DLA-OB 17-01 A&E Consultants in a Management Support Role Attachment … Read more POLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role
In an effort to minimize delays on projects requiring both California Transportation Commission (CTC) Allocations and Federal Authorizations to Proceed, Caltrans Division of Local Assistance released an Office Memorandum on July 7, 2016 which establishes and documents the procedure that allows local agencies the option of submitting CTC Allocation requests and Federal Authorization requests simultaneously for any project component. … Read more Local Assistance Procedures for Simultaneous Processing of Allocation/Authorization Requests