Indirect Cost Rate (ICR) Documentation Submission Update

Effective immediately, Exhibit 10-A, “A&E Consultant Financial Document Review Request,” of the Local Assistance Procedures Manual (LAPM), is modified to include the requirement of all prime and subconsultants on contracts of $150,000 or more to provide an indirect cost rate schedule and a labor cost summary. This updated Exhibit 10-A and all LAPM forms can … Read moreIndirect Cost Rate (ICR) Documentation Submission Update

Policy Update: OB 18-01 Period of Performance Change

Office Bulletin (OB) 18-01 has been published to revise Office Bulletin 16-02, which established a procedure to identify a Period of Performance End Date (PPED), to establish when the Period of Performance ends, and an Agreement End Date (AED) to define when the project would close in the Federal Highway Administration’s (FHWA) Fiscal Management Information … Read morePolicy Update: OB 18-01 Period of Performance Change

Structure Policy Directive 1-8 “Material Storage Under Bridges”

Following a disastrous loss of two major bridge spans in Atlanta, Georgia last March from a fire of material stored underneath, Caltrans management had a team review the policies and practices of Caltrans for storage of materials under bridges.  The task team consisted of staff from the Divisions of Maintenance, Right of Way, Traffic Operations, … Read moreStructure Policy Directive 1-8 “Material Storage Under Bridges”

Policy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies

The California Department of Transportation (Caltrans) is implementing a new process for reviewing Indirect Cost Rates of Architectural and Engineering (A&E) firms contracting with local agencies.   As part of the process, A&E firms will now be required to submit to local agencies certain financial documents to support their Indirect Cost Rates. Training on the new … Read morePolicy Update: New Process for Reviewing Indirect Cost Rates of A&E firms Contracting with Local Agencies

POLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

All Local Public Agencies that solicit to hire A&E consultant(s) in a management support role must obtain FHWA approval prior to contract execution. This authority is not delegated to Caltrans. Please refer to DLA-OB-17-01 A&E Consultants in a Management Support Role below for more information. DLA-OB 17-01 A&E Consultants in a Management Support Role Attachment … Read morePOLICY UPDATE: FHWA Approval of A&E Consultants in a Management Support Role

Local Assistance Procedures for Simultaneous Processing of Allocation/Authorization Requests

In an effort to minimize delays on projects requiring both California Transportation Commission (CTC) Allocations and Federal Authorizations to Proceed, Caltrans Division of Local Assistance released an Office Memorandum on July 7, 2016 which establishes and documents the procedure that allows local agencies the option of submitting CTC Allocation requests and Federal Authorization requests simultaneously for any project component. … Read moreLocal Assistance Procedures for Simultaneous Processing of Allocation/Authorization Requests

LPP 16-01 Technical Changes

Local Programs Procedure (LPP) 16-01 has been issued by Caltrans Division of Local Assistance to incorporate miscellaneous clarifications and corrections made by previous LPP’s and Office Bulletins. The following Local Assistance Procedures Manual (LAPM) chapters and exhibits have been updated: Chapter 2, Roles and Responsibilities, and Exhibit 2-B Chapter 3, Project Authorization, and Exhibits 3-A, B, … Read moreLPP 16-01 Technical Changes