Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations, and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using the federal form FHWA-1391, “Federal-Aid Highway Construction Contractors Annual EEO Report,” prime contractors and any lower-tier subcontractors with subcontracts in excess of $10,000 must complete the report for work performed during the last full work week of July.
WHO IS REQUIRED TO REPORT
• All prime contractors on Federal Highway Administration (FHWA)-assisted construction contracts, and all related subcontractors with subcontracts of $10,000 or more.
• A separate FHWA-1391 must be completed by each prime contractor and each related subcontractor that meets the reporting threshold.
REPORTING PERIOD
• Contractors must identify all employees who perform work during all or any part of the last payroll period of July 2022,
• Capture data for employees who worked during the last payroll period in July as shown: Sunday, July 24, 2022 through Saturday, July 30, 2022.
REPORTING PROCEDURE
• Local agencies notify their prime contractors of this reporting requirement.
• Prime contractors, as well as each subcontractor, report this information to their respective local agency Resident Engineer who certifies the information is correct and complete.
• Local agency Resident Engineers send the reports to their respective Caltrans Division of Local Assistance Engineer (DLAE) who verifies the information is complete.
The form must be completed in its entirety to be considered completed satisfactorily.
Please email completed FHWA-1391 forms to Allyson Beem at Allyson.Beem@dot.ca.gov by August 16, 2022.
If you have questions regarding the FHWA-1391 reporting process, please contact Allyson Beem at Allyson.Beem@dot.ca.gov.
