Policies/Procedures

2023 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

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Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using Federal-Aid Highway Construction Contractors Annual EEO Report form (FHWA-1391), prime contractors and any lower-tier subcontractors with subcontracts in excess … Read more 2023 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

Inactive Projects >24 Months: Immediate Action Required

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Please Invoice or Provide Justification by August 1, 2023 The Department of Transportation (Caltrans) Division of Local Assistance (DLA) has been collaborating with the Federal Highway Administration (FHWA) to reduce the number of inactive projects especially those that have not been reimbursed for 24 months or greater with an unexpended federal funds of $50,000 or … Read more Inactive Projects >24 Months: Immediate Action Required

Update: Caltrans DLA Lean Six Sigma Process Improvement – Your Assistance is Needed

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Update: August 8, 2023 Local Assistance Procedures Manual (LAPM) Chapter 6: Environmental Procedures The Division of Local Assistance (DLA) has embarked on a project to reduce Preliminary Environmental Study (PES) Form to evaluate and reduce processing errors, during summer and fall of 2023. The DLA team has solicited assistance from local public agencies or consulting … Read more Update: Caltrans DLA Lean Six Sigma Process Improvement – Your Assistance is Needed

Caltrans Authorization of Federal Funds: Unique Entity Identifier Requirements

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Beginning July 17, 2023, a Unique Entity Identifier (UEI) will be required for all E76 submittals to authorize federal funds. The UEI replaces the Data Universal Numbering System (DUNS) number. Caltrans Division of Local Assistance has created an online/editable Smartsheet which can be used for local agencies to verify their current UEI is accurate. The … Read more Caltrans Authorization of Federal Funds: Unique Entity Identifier Requirements

Transportation Research Board: Making Travel More Equitable for People with Disabilities

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The Transportation Research Board (TRB) published the fourth part in a blog series on equity, “Making Travel More Equitable for People with Disabilities”. The TRB Blog focuses on the challenges faced by people with disabilities in accessing transportation systems and the need for improvements in infrastructure, policies, and services to address these barriers. The roles … Read more Transportation Research Board: Making Travel More Equitable for People with Disabilities

Caltrans Oversight Information Notice #23-01

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This is a Caltrans Oversight Information Notice, or “COIN” for short. These short, single-topic bulletins are intended to provide outreach information and guidance to local agencies on issues pertaining to federal-aid projects. They cover a wide variety of subjects, including discussions of findings resulting from process reviews by Caltrans and/or Federal Highway Administration, changes in … Read more Caltrans Oversight Information Notice #23-01