Policies/Procedures

Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

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One area of contract administration that repeatedly encounters audit findings is the lack of an audit trail for reimbursements of construction costs. Since August 2020 through the date of this Caltrans Oversight Information Notice (COIN), four audits have questioned $1.32 million due to a lack of an audit trail for construction costs. Local Public Agencies … Read more Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

Office Bulletin #22-04 & Free Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal

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Division of Local Assistance Office Bulletin – OB #22-04 andFree Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal – Review & Approval Caltrans Internal Audits Office (CIAO) will assume responsibility for the Indirect Cost Allocation Plan (ICAP) / Indirect Cost Rate Proposal (ICRP) review and approval from the Independent Office of Audits and … Read more Office Bulletin #22-04 & Free Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal

FHWA Publishes New Report on Example Practices for Performance-Driven Programming

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The Federal Highway Administration (FHWA) is pleased to announce the availability of a new report on “Example Practices for Performance-Driven Programming” on its Performance Based Planning website. Performance-driven programming involves the use of performance measures, metrics, targets, and/or data to help inform or guide the development of a statewide transportation improvement program (STIP) or metropolitan … Read more FHWA Publishes New Report on Example Practices for Performance-Driven Programming

Caltrans Oversight Information Notice (COIN) #22-01

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What Happens When Work is Performed Prior to Federal Authorization Any project utilizing federal funds must receive a Federal Authorization to Proceed for work to be federally reimbursed. Federal Authorization to Proceed for construction must be received prior to advertising. Projects advertised for a construction contract prior to federal authorization are NOT eligible for federal … Read more Caltrans Oversight Information Notice (COIN) #22-01

Office Bulletin #22-02: Division of Local Assistance Revision of Chapter 6 of Local Assistance Program Guidelines (LAPG)

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Limits of Reimbursement on High Coast Bridget Projects The revision to Chapter 6 of the LAPG set limits of reimbursement on new high cost bridge projects to be accepted into the Highway Bridge Program (HBP), effective immediately. New policies have been developed in consultation with the HBP Advisory Committee with the intent to maximize the … Read more Office Bulletin #22-02: Division of Local Assistance Revision of Chapter 6 of Local Assistance Program Guidelines (LAPG)

Immediate Action Required for Inactive Projects > 24 months

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Please Invoice or Provide Justification by May 6, 2022 The Department of Transportation (Caltrans) Division of Local Assistance has been collaborating with the Federal Highway Administration (FHWA) to reduce the number of inactive projects especially those that have not been reimbursed for 24 months or greater with an unexpended federal funds of $50,000 or more. … Read more Immediate Action Required for Inactive Projects > 24 months