Policies/Procedures

DLA Office Bulletin #22-05: FHWA 1273 Form Update

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The Federal Highway Administration (FHWA) has updated Form FHWA-1273: Required Contract Provisions Federal-Aid Construction Contracts. Per the Federal Register notice, the updated Form FHWA-1273 becomes effective September 6, 2022. Form FHWA-1273 is a package of federally-required contract provisions that must be physically included, unmodified, and placed within the executed construction contract for all federal-aid projects. … Read more DLA Office Bulletin #22-05: FHWA 1273 Form Update

2022 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

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Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations, and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using the federal form FHWA-1391, “Federal-Aid Highway Construction Contractors Annual EEO Report,” prime contractors and any lower-tier subcontractors with subcontracts … Read more 2022 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

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One area of contract administration that repeatedly encounters audit findings is the lack of an audit trail for reimbursements of construction costs. Since August 2020 through the date of this Caltrans Oversight Information Notice (COIN), four audits have questioned $1.32 million due to a lack of an audit trail for construction costs. Local Public Agencies … Read more Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

Office Bulletin #22-04 & Free Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal

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Division of Local Assistance Office Bulletin – OB #22-04 andFree Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal – Review & Approval Caltrans Internal Audits Office (CIAO) will assume responsibility for the Indirect Cost Allocation Plan (ICAP) / Indirect Cost Rate Proposal (ICRP) review and approval from the Independent Office of Audits and … Read more Office Bulletin #22-04 & Free Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal

FHWA Publishes New Report on Example Practices for Performance-Driven Programming

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The Federal Highway Administration (FHWA) is pleased to announce the availability of a new report on “Example Practices for Performance-Driven Programming” on its Performance Based Planning website. Performance-driven programming involves the use of performance measures, metrics, targets, and/or data to help inform or guide the development of a statewide transportation improvement program (STIP) or metropolitan … Read more FHWA Publishes New Report on Example Practices for Performance-Driven Programming

Caltrans Oversight Information Notice (COIN) #22-01

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What Happens When Work is Performed Prior to Federal Authorization Any project utilizing federal funds must receive a Federal Authorization to Proceed for work to be federally reimbursed. Federal Authorization to Proceed for construction must be received prior to advertising. Projects advertised for a construction contract prior to federal authorization are NOT eligible for federal … Read more Caltrans Oversight Information Notice (COIN) #22-01